{"id":2434,"date":"2015-06-01T03:10:09","date_gmt":"2015-06-01T03:10:09","guid":{"rendered":"http:\/\/royaloaktennisclub.com\/?page_id=2434"},"modified":"2022-04-25T02:46:06","modified_gmt":"2022-04-25T02:46:06","slug":"general-by-laws","status":"publish","type":"page","link":"https:\/\/royaloaktennisclub.com\/english\/about-rotc\/general-by-laws\/","title":{"rendered":"General By-Laws"},"content":{"rendered":"

BY-LAW NO. 1 \u2013 GENERAL BY-LAWS AS RESTATED AND AMENDED
\nThe present By-Law no. 1 is a restatement and amendment to previous By-Laws adopted by the
\nMembers from time to time. The present By-Laws replaces and supersedes any prior general ByLaw
\nof the Royal Oak Tennis Club without affecting the validity of any acts taken hereunder.
\n1.\u00a0Name of the Club<\/strong><\/p>\n

The name of the Club shall be the ” Royal Oak Tennis Club ” ( or in French \u201cClub de Tennis
\nRoyal Oak).<\/p>\n

2.\u00a0Objects<\/strong><\/p>\n

The Royal Oak Tennis Club is a non-profit sporting club whose main purpose is to provide
\nfacilities for playing the game of tennis by its members. To encourage participation, the Club
\nalso provides coaching and training for members and sponsors a variety of related social
\nactivities. The Club is governed by an Executive committee whose members are elected annually
\nat the Fall Meeting.<\/p>\n

3.\u00a0Members\u2019 Meetings<\/strong><\/p>\n

3.1 Fall Meeting
\nEach year, the President shall, after consultation with the Executive, call a meeting of the
\nClub Members, herein referred to as the Fall Meeting. The Fall Meeting shall not be
\nearlier than ten (10) days after the appropriate notice has been given in the manner
\nprescribed for by Article 3.4 below, and held after September 15th, but no later than
\nOctober 30th. The agenda for the Fall Meeting shall include:<\/p>\n

a) Election of the Executive;
\nb) Any other business which may properly come before the meeting;<\/p>\n

3.2 Annual General Meeting
\nEach year, the President shall, after consultation with the Executive, call a meeting of the
\nClub Members, herein referred to as the Annual General Meeting. The Annual General
\nMeeting shall not be earlier than ten (10) days after the appropriate notice has been given
\nin the manner prescribed by Article 3.4 below and held after April 1st, but no later than
\nApril 30th. The agenda for the Annual General Meeting shall include:<\/p>\n

\na) Presentation of the reports by the Members of the Executive, the financial
\nstatements for the preceding fiscal year and the annual budget;
\nb) Approval and ratification of any and all acts of the Executive during the preceding
\nyear requiring approval or ratification;
\nc) Any other business which may properly come before the meeting.<\/p>\n

3.3 Special Meeting<\/strong><\/p>\n

The President, with the approval of the Executive, may call a Special Meeting of the
\nMembers at any time by causing the Secretary to send a notice of the time and place of
\nthe meeting. A Special Meeting shall not be earlier than five (5) days after the appropriate
\nnotice has been given in the manner prescribed by Article 3.4.
\nAny twenty-five Members entitled to vote at General Meetings shall be entitled to call a
\nSpecial Meeting of the Members at any time, by request in writing to the Secretary signed
\nby each of them. The request must detail the items to be discussed at the Special Meeting.
\nUpon receiving the aforementioned request, the Secretary shall consult with the
\nExecutive to determine the time and date of the meeting and shall forthwith send the
\nappropriate notice in the manner prescribed by Article 3.4. Such Special General Meeting
\nshall be held no later than ten days after the reception of the request by the Secretary.<\/p>\n

Call\u00a0of Meetings
\n3.4 Special Meeting
\nAny Meeting of the Members is called by causing the Secretary to send a notice of the
\ntime and place of the meeting.
\nThe notice can be sent either by surface mail or via email. A member not wishing to
\nreceive meeting notices via email must inform the Secretary of his wish in writing. Each
\nMember shall without delay notify the Secretary of any change in email or civic address.
\nSuch notice shall indicate in a summary manner the purpose of the meeting, and shall
\ninclude the appropriate information to be discussed. The accidental failure to send a
\nnotice to a Member entitled to vote at such meeting shall not invalidate any resolution
\napproved by the Members at any such meeting.
\n3.5 Place of Meetings
\nThe meetings of the Club are held in the location determined by the Executive, within the
\nlimits of the town of Hudson.
\n3.6 Quorum
\nTwenty-five Members of the Club present at any Fall Meeting, Annual Meeting or
\nSpecial Meeting, and entitled to vote thereat, shall form a quorum at such meeting.
\n3.7 Right to Vote
\n\/3
\nAll Senior and Intermediate Members in good standing with the Club at the time of a
\nMeeting, shall be entitled to vote at such Meetings, and shall be entitled to present
\nmotions from the floor that shall be voted on upon being duly seconded.
\n3.8 Majority
\nExcept where otherwise provided by Law, all resolutions submitted to the Members at a
\nMeeting shall be decided upon by the majority of those present. In the event of a tie, the
\npresident of the meeting will have a casting vote.
\na) Method of Voting
\nVoting shall be by show of hands, provided, however, that any Member entitled to vote
\nmay call for a ballot at any time. In such case the President shall appoint two scrutineers
\nfrom among the Members present and entitled to vote at such Meeting to count the
\nballots.
\n4.
\n4.1 Categories
\nMembership
\nMembership in the Club is divided into two categories: i) Playing Member or ii) a Nonplaying
\nMember.
\n4.1.1 Playing Members
\nA Playing Member shall be entitled, subject to the rights and obligations set forth
\nin this By-law and the Regulations (as defined herein), to use of all the premises
\nand facilities of the Club.
\nThe Playing Membership shall consist of the following classes:
\n4.1.2 Honorary Life Members
\nHonorary Life Members means any person so elected by the Members at an
\nAnnual Meeting because of meritorious service in the interest of the Club.
\nHonorary Life Members shall be entitled to all rights and privileges of a Playing
\nMembers without any obligation to pay any annual membership fee.
\n4.1.3 Senior Members
\nSenior Members means any adult who wishes to have use of the Courts in
\naccordance to the terms of this By-Law and the Regulations and who does not
\nqualify as an Intermediate Player and is not an Honorary Life Member.
\n4.1.4 Intermediate Members
\n\/4
\nIntermediate Members means any person older than 17 years old but younger than
\n24 years old by January 1 of the current calendar year and not qualifying for
\nJunior Membership as provided for herein.
\nTo be eligible to the Intermediate category, such person must be a \u201cfull time\u201d
\nstudent at a recognised academic institution. To qualify, the Intermediate Member
\nshall provide to the Club with evidence reasonably satisfactory to the Executive of
\nhis or her full time status at such institution.
\n4.1.5 Junior Members
\nJunior Member means a person who has not reached the age of 17 by January 1 of
\nthe current calendar year.
\nJunior Members who have not reached the age of 7 by January 1 of the current
\ncalendar year must always be supervised by an adult while on club property.
\nJunior Members under the age of 7 may play on the Har-tru courts only when
\naccompanied by a Senior Member or Intermediate Member.
\n4.2 Non-playing Members
\nThe Non-playing Membership shall consist of the following classes:
\n4.2.1 Social Members
\nSocial Members are entitled to participate in Club functions and to use the Club
\nfacilities.
\nSocial Members are not entitled to vote at any nor attend any General Meeting,
\nFall Meeting or Special Meeting of the Club. Social Members are not subject to
\ninitiation fees but must pay annually membership fees.
\nSocial Members are permitted to play on the courts only during social events,
\norganized by the Social Committee or events sponsored by the Club and shall
\nlimit their participation on the courts to four (4) such social events per season.
\nSocial Members are not permitted to invite guests to play at the Club.
\nA Social Member changing his or her membership to Playing Member, must pay
\nan initiation fee , except as provided for under section 4.3.2.. A Social Member
\nmay apply to change his or her membership to Playing Member, provided such
\nMember is in good standing with the Club and he or she sends a written
\napplication to the Executive in the form prescribed in the Regulations.
\n4.3 Termination or Suspension of Membership
\n4.3.1 Cancellation
\n\/5
\nA Member may cancel his or her membership to the Club at any time on giving a
\nnotice in writing to that effect to the Secretary. A Member who cancels must pay
\nforthwith any indebtedness he or she may owe to the Club as at the effective date
\nof his or her cancellation.
\nA Member not cancelling or not notifying the Secretary in writing of his or her
\ndesire to change the class of membership before June 1 of each year shall be
\nliable for the dues for the current season for the class of membership to which
\nsuch Member then belongs, except as determined under section 4.3.2 of the ByLaws.
\n4.3.2 Inability to play
\nA Playing Member who becomes unable to play due to illness, injury or other
\nextraordinary circumstances, may temporarily change to a Social Member class
\nwithout penalty for a period of time to be determined by the Executive by sending
\na request for such change of status to the Executive before June 30th of the current
\nyear (or at any other time if approved by the Executive) with the reason of such
\ndisability. The Executive shall notify the Member within 30 days of receipt of
\nsuch notice whether such request is granted and for which duration.
\n4.3.3 Termination of Membership
\nThe Executive may request the resignation of any Member of the Club for just
\ncause, including for non-payment of indebtedness to the Club by sending a notice
\nto the Member explaining the reason of such termination.
\nUpon receiving a resignation request, a Member shall have five (5) days to send
\nthe Executive a written demand for a meeting to be held with the Executive
\nduring which the Member will be allowed to express his views and contest the
\ndecision to request his resignation. The Executive shall hold such a meeting
\nwithin five (5) days of receiving the written request and will come to a final
\ndecision after taking into account the Members arguments no later than five (5)
\ndays after the meeting.
\nIf the Executive upholds its decision and the Member\u2019s resignation is not
\nforthcoming thereafter, the membership in question may be terminated by the
\nExecutive.
\n4.3.4 Disciplinary Measures
\nThe Executive reserves the right to suspend all privileges of any Member
\ndisplaying unethical or unsportsmanlike conduct.
\n\/6
\n5.
\nA Playing Member may introduce up to two guests to play at the Club at any given time. These
\nguests shall have the right to use the Club\u2019s facilities, but such guests may not use the tennis
\ncourts more than three times in any calendar month, or more than five times in any season and
\nare subject to the payment of fees as set by the Executive from time to time. The host Member
\nmust be present while the guests are using the facilities. A Playing Member may introduce a
\ntemporary member for a period not exceeding two weeka in any season subject to the prior
\napproval of the Executive, and special dues as set by the Executive from time to time shall be
\npayable by or on behalf of such guest(s).
\nGuests
\n6.
\nInitiation fees and Annual dues for each class of membership shall be as determined by the
\nExecutive Committee, subject to the approval of the Membership at the Annual General
\nMeeting.
\nInitiation Fees, Annual Dues and Member\u2019s Accounts
\nInitiation fees and Annual dues are due and payable by May 31, and must be received by the
\nClub by that date. At the discretion of the Member, initiation fees may be paid over two
\ninstalments. The treasurer must send to each Member an invoice either by e-mail or regular mail
\nwithin 30 days after approval by Members at the Annual General Meeting and in no
\ncircumstances later than April 30th of each year.
\nOther indebtedness of Members shall be payable within thirty days of mailing of notices of such
\nindebtedness.
\nFor persons who wish to become members of the Club after July 15th of a given year, the
\nExecutive shall determine the amount of the annual dues owed for the remainder of the season.
\nInitiation fees are to be paid as described above.
\n7.
\nThe Executive may, from time to time, see to the issuance of membership cards to any member
\nof the Club in good standing requesting such a membership card and set the fees related to its
\nissuance.
\nMembership Cards
\n8.
\nA person may apply to become a Member of the Club by sending a written application in the
\nform prescribed in the Regulations. The Executive shall process any such application in
\naccordance with the procedures set forth in the Regulations.
\nMembership Application
\n9.
\n9.1 Composition
\nExecutive Committee
\n\/7
\nThe Executive Committee shall be composed of seven (7) members who shall act as the
\nDirectors of the Club and Officer of the Club, namely the President, Past President, VicePresident,
\nSecretary, Treasurer, Chair of the Social Committee, Chair of the Grounds
\nCommittee and Chair of the Junior Development Committee referred to hereinafter.
\n9.2 Nominating Process and Election
\nThe Officers shall be elected annually by a majority vote of the Members present at the
\nFall Meeting.
\nThe Officers shall take office immediately following the Fall Meeting with the exception
\nof the Treasurer who shall take office on December 31 of the calendar year.
\nHonorary Life Members, Senior Members and Intermediate Members of the Club in good
\nstanding shall be eligible for election as member of the Executive.
\nThe Nominating Committee, as per Section 12.2, will recommend eligible Members for
\nthe positions on the Executive. The Nominating Committee shall draw up a list of
\nnominees with the position such persons would hold as Officer. The names of the
\nnominees shall be communicated to the Members with the notice calling the Fall
\nMeeting.
\nHowever, any Senior Member may propose nominees by sending a written proposal of
\nsuch nominees and their titles as Officers which shall be, duly endorsed by the signature
\nof ten (10) Members entitled to vote at any meetings of the Club and reach the Secretary
\nfive (5) days prior to the relevant Fall Meeting. Such written proposal shall be
\naccompanied by the written consent of the nominees. The Secretary shall forthwith
\ninform the Members of such nominations.
\n9.3 Ceasing to Hold Office
\nAny Officer who submits his resignation in writing to the Executive and it is accepted by
\nthe Executive Committee or becomes incapacitated shall then cease to be part of the
\nExecutive effective as of the date of the acceptance of his or her resignation or incapacity.
\n9.4 Revocation
\nThe mandate of any Officer can be revoked by a resolution duly adopted by 2\/3 of the
\nMembers present during an Annual General Meeting or Special Meeting duly called for
\nthat purpose in accordance with Section 3.4 herein.
\n9.5 Vacancy
\nShould any Executive office subsequently become vacant, it may be filled by
\nappointment by the Executive and shall be ratified by Members at the next General
\nMeeting held.
\n\/8
\n9.6 Remuneration
\nThe Officers shall not receive any remuneration for their work as Officers of the Club.
\n9.7 Convocation and Meetings
\nThe President may direct, at any time, the Secretary to call a meeting of the Executive
\nCommittee. Meetings of the Executive Committee shall be held at least once a month in
\nJuly and August of each year.
\n9.8 Notice of Meeting
\nNotice of the time, place and purpose of each meeting of the Executive Committee shall
\nbe given by the Secretary to each Officer at least five (5) days prior to such meeting via
\ne-mail. In case of emergency, such meeting may be held at least one (1) day after the
\nexpedition of such notice.
\n9.9 Waiver of Notice
\nAny Officer may, at all times, waive notice of a meeting of the Executive Committee, or
\notherwise consent to the holding of such meeting. Furthermore, the presence of an
\nOfficer at a meeting of the Executive is equivalent to such a waiver, except if such person
\nis attending for the express purpose of objecting to the transaction of any business due to
\nthe fact that the meeting was not legally convened.
\na. Participation by Telephone
\nAn Officer may, if all other Officers present at the meeting agree, participate in a meeting
\nof the Executive using communication facilities, such as the telephone, permitting all
\npersons attending the meeting to hear each other, and in this manner, the aforesaid
\nOfficer is said to have been present at the meeting.
\n9.10 Quorum
\nFour Officers, including at least either the President or the Vice President, present shall
\nconstitute a quorum at any meeting of the Executive.
\n9.11 Vote
\nAny questions brought up at a meeting shall be decided upon by the majority of the
\nOfficers present. In the case of a tie vote, the President will have a casting vote.
\n9.12 Powers and duties
\nThe powers and duties of the Executive Committee shall include the general control,
\nsupervision and management of the affairs and property of the Club. In order to exercise
\nsuch powers, the Executive Committee may from time to time do all such things and
\n\/9
\nmake all rules and regulations, not inconsistent with these By-laws, as they may see fit, in
\nparticular, without limiting the generality of the foregoing they may:
\na) enter into and cause to be signed and executed for, on behalf of, and in the name
\nof the Club, any kind of contract which the Club may lawfully enter into;
\nb) for the purpose of carrying out a resolution adopted by at least 2\/3 of the
\nMembers present at an Annual General Meeting, Fall Meeting or Special Meeting
\nborrow money upon the credit of the Club, and for that purpose pledge or
\nhypothecate the whole or part of the property of the Club.;
\nc) open a banking account for the Club with any Chartered Bank or Trust Company
\nor Credit Union, and pass such resolutions as the latter may require in connection
\nwith the operation of such banking account;
\nd) regulate the use of the courts and the Club premises and property by the Members
\nand their guests, and the holding of competitions and tournaments;
\ne) establish limits on the number of Members allowable in each or any of the
\nmembership categories enumerated in Section 4 and set by regulations the terms
\nand conditions for the acceptance of new Members;
\nf) delegate any of their powers to any of the Committees or Officers herein provided
\nfor, or may be appointed or established by the Executive in accordance with these
\nBy-laws.
\n10.
\n10.1 Titles and functions of Officers
\nOfficers
\n10.1.1 President
\nThe President shall be the chief executive officer of the Club, shall act as president of any
\nmeeting of the Members and shall exercise a general supervision over the affairs of the
\nClub and of the Executive, and in the case of a tie vote at any Annual General Meeting,
\nFall Meeting or Special Meeting of the Club, he or she shall have a casting vote in
\naddition to his or her vote as a Member. The President shall be, ex officio, a member of
\nall committees of the Club
\n10.1.2 Vice-President
\nThe Vice-President shall be Chair of the Playing Committee and, in the case of absence
\nor disability of the President, shall exercise the powers and perform the duties of the
\nPresident.
\n10.1.3 Secretary
\n\/10
\nThe Secretary shall:
\na) keep, or cause to be kept, Minutes of all meetings of the Club and of the
\nExecutive;
\nb) conduct correspondence of the Club under the direction of the President;
\nc) issue notices of all meetings of the Club and of the Executive;
\nd) notify all new Members of their acceptance into the Club;
\ne) be responsible for all communications with the members and for keeping the
\nmembership list updated;
\nf) keep, or cause to be kept, the website of the Club updated and current;
\ng) keep the records of the Club as to its membership up to date;
\nh) provide each Member including Junior, Intermediate and Social Members, with a
\ncopy of the By-Laws and of playing and other regulations and of any amendments
\nof the foregoing; and
\ni) perform such other duties as may be assigned to the Secretary by the Executive.
\n10.1.4 Treasurer
\nThe Treasurer shall:
\na) take charge of and be responsible for all monies of the Club and deposit them in a
\nChartered Bank, Credit Union or Trust Company approved by the Executive, and
\ncollect all fees, dues, assessments and other amounts owing to the Club by the
\nMembers and others;
\nb) pay all amounts owing by the Club after their approval by the Executive, except
\nthat payment of accounts provided for in a budget approved by the Executive for
\nthe normal operating costs of the Club for the current year may be paid with the
\napproval of the Executive Officer responsible for such operation or, in his\/her
\nabsence, of the President;
\nc) maintain a safety deposit box in a Chartered Bank or Trust Company and keep in
\nit the Club’s Charter, title deeds, current By-laws and insurance policies, as well
\nas any securities, bonds or other valuables belonging to the Club;
\nd) prepare for inclusion in the mailing of notice of meeting to Members and present
\nat each Annual Meeting a statement of revenues and expenses and a balance sheet
\nfor the preceding financial year : the financial year will end on the 31st of
\nDecember each year;
\n\/11
\ne) assist the incoming Treasurer and Executive in the preparation of a budget of all
\nproposed expenditures and anticipated revenues for the next year, and present it to
\nthe Members for approval at the Annual Meeting of the Club;
\nf) Provide the Executive at each meeting with an up-to-date bank statement and
\nreview of the financial situation.
\ng) perform such other duties as may be assigned to the Treasurer by the Executive.
\n10.1.5 Chair of the Social Committee
\nThe Chair of the Social Committee shall be responsible for all social events and perform
\nsuch other duties as the Executive feels may properly be assigned.
\n10.1.6 Chair of the Grounds Committee
\nThe Chair of the Grounds Committee shall be responsible for ensuring that the
\nClubhouse, the grounds, and the courts of the Club are maintained in proper order.
\nHe\/she shall be responsible for the supervision of work of anyone employed by the Club
\nfor this purpose.
\n10.1.7 Chair of the Junior Development Committee
\nThe Chair of the Junior Development Committee shall represent the Junior Members of
\nthe Club. He\/she shall be responsible for providing tennis instruction and for organising
\ntournaments and competitions for Juniors within the Club, and for their participation in
\noutside tournaments as well as Junior Tennis Leagues.
\n10.2 Past President
\nThe Past President, who is the last president to hold office shall act as adviser to the
\nExecutive of the Club and as Chair of the Nominating Committee.
\n11.
\nEvery Officer of the Club exercising his powers and discharging his duties shall act honestly and
\nin good faith with a view to the best interests of the Club and exercise the care, diligence and
\nskill that a reasonably prudent person should exercise in comparable circumstances. Subject to
\nthe foregoing, no Officer shall be liable for the act, neglect or default of any other Officer or
\nemployee, or for any loss, damage or expense happening to the Club through any error of
\njudgement or oversight on his part, or for any other loss, damage or misfortune which shall
\nhappen in the execution of the duties of his office or in relation thereto; provided that nothing
\nherein shall relieve any officer from the duty to act in accordance with these By-Laws or the
\nRegulations of the Club.
\nIndemnification of Officers
\n\/12
\n12.
\nAn Officer who is a party to, or who is a director or officer in or has a material interest in any
\nperson who is party to, a material contract or transaction with the Club, shall disclose to the Club
\nthe nature and extent of his interest at the time such matter is considered by the Executive and
\nsuch Officer shall not vote on any resolution to approve the same.
\nConflict of interest
\n13.
\n13.1 Standing Committees
\nCommittees
\nThere shall be a Social Committee, Grounds Committee, Junior Development
\nCommittee, Nominating Committee, and a Playing Committee, each of which shall have
\nand exercise such powers and duties as are hereinafter described and as may be delegated
\nor granted to it by the Executive. The Chairs of each Committee may appoint from one to
\neight Members to constitute his or her Committee.
\nThe Executive, should it feel necessary to do so, may at any time modify or annul any
\ndecision of a committee.
\n13.2 Nominating Committee
\nThe Past President shall select a Nominating Committee of not less than two additional
\nMembers of the Club not currently serving on the Executive for the purpose of
\nnominating the Officers of the Club, as required in the By-Laws, for the ensuing year.
\nThe composition of such Nominating Committee shall be presented for Membership
\napproval at the Annual General Meeting.
\nThe selection for Officers of the Club shall be reported to the Executive not later than the
\n1st day of September and may not include any member of the Nominating Committee.
\nThe proposed slate of Officers shall be presented to the Fall Meeting for approval by the
\nMembers pursuant to 3.1, along with all other nominations submitted to the Secretary in
\naccordance with 9.2.
\n13.3 Playing Committee
\nThis Playing Committee shall consist of the Vice-President, serving as its Chair pursuant
\nto 10.1.2, the Chair of the Grounds and Junior Development Committees, no less than
\ntwo non-executive playing Members, whom shall not be members of the Interclub Teams
\nand the Captains of the Men’s and Women’s Interclub Teams. It is the responsibility of
\nthe Vice-president to select the non-Executive Playing Members who sit on the Playing
\nCommittee.
\nIt shall make all arrangements necessary for holding and completing the annual
\ntournaments of the Club and other competitions, and shall also be responsible for
\nregulating the use of the courts.
\n\/13
\nEach year, at least one meeting of the Playing Committee will be held before the
\nbeginning of the playing season.
\n13.4 Social Committee
\nIf needed, the Chair of the Social Committee may convene a Social Committee to assist
\nhim or her in carrying out the duties assigned to him or her under the By-Laws.
\n13.5 Grounds Committee
\nIf needed, the Chair of the Grounds Committee may convene a Grounds Committee to
\nassist him or her in carrying out the duties assigned to him or her under these By-Laws.
\n13.6 Junior Development Committee
\nIf needed, the Chair of the Junior Development Committee may convene a Junior
\nDevelopment Committee to assist in carrying out the duties assigned to him or her under
\nthe By-Laws. The Junior Development Committee or its Chair shall be responsible for
\nbringing to the attention of the Executive any matter arising in connection with, or out of,
\nJunior activities that may be of concern either to the welfare of the Junior membership
\nitself or of the Club as a whole.
\n13.7 Audit Committee
\nIf needed, the President and the Vice President shall appoint an Audit Committee,
\ncomposed of two Executive Committee Members and one Senior Member who does not
\nsit on the Executive Committee. The members of the Audit Committee shall have the
\nfollowing duties:
\n– review the financial statements;
\n– review the work of the auditors or accountants with regards to the preparation of
\nthe financial statements; and
\n– ensure that financial statements reflect correctly the financial situation of the
\nClub.
\n13.8 Other Committees
\nThe Executive may appoint such other committees and individuals and determine the
\npowers and duties thereof, as it may deem expedient.
\n14.
\nCheques, notes, bills of exchange and other orders for payment of money, may be drawn, made,
\naccepted, or endorsed in the name and on behalf of the Club by i) the Treasurer and the President
\nCheques and Contracts
\n\/14
\nacting jointly or, ii) any one of the Treasurer or the President acting jointly with another Officer
\nduly authorised by resolution of the Executive.
\nAll contracts, agreements, deeds, or other instruments requiring execution by the Club shall be
\nvalid and binding if approved by the Executive and signed by any Officer acting in accordance
\nwith any resolution regarding such instruments.
\n15.
\nUnless the context otherwise requires, words importing the singular number shall include the
\nplural and vice-versa; words importing genders shall include all genders; words importing
\npersons shall include bodies corporate, corporation, companies, partnerships, syndicates, trusts
\nand any number or aggregate of individuals as the context may require.
\nInterpretation
\nThe headings used in these By-Laws are inserted for reference purposes only and are not to be
\nconsidered or taken into account in construing the terms or provisions thereof or to be deemed in
\nany way to clarify, modify or explain the effects of any such terms and provisions.
\n16.
\nIn the event of any personal property of any person, Member of the Club or not, or employee or
\nguest of the Club, being lost, stolen, destroyed or damaged, or such person or persons becoming
\nill or injured anywhere in or about the premises or grounds of the Club, the Club shall not be
\nliable for any loss, damage, illness or injury thereby sustained, even though such loss, damage,
\nillness or injury was caused, or may have caused by the plants, trees, facilities, equipment or
\nother property of the Club, or by the fault, incompetence, or negligence of the officers, members,
\nagents or employees of the Club.
\nLimitation of Liability of the Club
\n17.
\nAt least every 6 years, these By-Laws shall be reviewed by a Committee appointed by the
\nExecutive. The By-Law Committee shall be approved by the majority of Members during the
\nFall Meeting of the relevant year. Any Member of legal age is eligible to sit on of the By-Law
\nCommittee. The Executive shall appoint amongst the Members of the By-Law Committee a
\nChair, within 30 days of the approval by the Members. The By-Law Committee shall
\nrecommend amendments to the By-Laws no later than December 31 of the relevant year. The
\namendments shall be presented to the Members alongside a final draft of the By-Laws Amended
\nand Restated, at the next Annual General Meeting or Fall Meeting.
\nAmendment of By-Laws
\nThe By-laws may be amended at any Annual General Meeting or Fall Meeting provided that a
\ncopy of the proposed amendments shall have been sent to the Members at the same time as the
\nnotice calling the Meeting. To be adopted the proposed amendments shall require the approval of
\na majority of the Members present at such Meeting and entitled to vote thereon.
\n\/15
\nA copy of any amendments to the By-laws which have been approved by an Annual or General
\nMeeting shall be sent to all Honorary Life Members, Senior Members, Intermediate Members
\nand Non-Playing Members within a month after such meeting has taken place.
\n18.
\nUpon the winding-up or discontinuance of the affairs of the Club, its accumulated earned
\nsurplus, if any, after the disposition of all assets, shall be paid to a charity or to a club, society or
\nassociation recognised and operated solely for social welfare, civic improvement, recreation or
\nother non-profitable purpose, no part of the income of which inures to the benefit of any
\nstockholder or Member. Such disposition shall be determined by a vote of the Members of the
\nClub of record as of the date of winding up or discontinuance, which vote shall take place within
\na period of one year from such date.
\nDissolution
\n19.
\nPlayers will wear respectable tennis attire while playing at the Royal Oak Tennis Club. Up to
\n20% of colour is permitted as part of the traditional “tennis whites” dress code. Logos on the
\ntennis attire should be sports related and kept to a minimum. Footwear shall be predominately
\nwhite with flat soles, composed of a non-scuffing or marking material.
\nDress Code
\n20.
\nThe Executive shall set from time to time regulations it deems necessary for the proper conduct
\nof the Club, Courts Regulations that may be adopted from time to time by the Executive shall be
\nsent to the Members within 30 days of their approval by the Executive. The current Court
\nRegulations which may be amended at the sole discretion of the Executive are set forth in Annex
\nA included herein.
\nCourt Regulations
\n\/1
\nANNEX A
\nCOURT REGULATIONS
\nA) Court Maintenance
\nAll Play shall be suspended on Har-Tru courts while daily maintenance of the courts is being
\nundertaken. Subject to weather conditions, the maintenance will normally be performed between
\n12:00 – 1:00 p.m. and between 5:00 – 6:00 p.m. or at any other time set by the Executive
\nCommittee
\nA) Use of the Courts
\nThe general principle is to allow members court time of 1 hour. If courts are available at the completion
\nof the hour, the occupants may continue to play.
\n– The court rotation system is in place to ensure all members get a chance to play and use the courts
\nwith the shortest possible wait time in a manner that is fair for all
\n– Rotation times are clearly indicated on the board by the courts
\n– Odd number courts (1, 3 & 5) rotate every hour, on the half hour
\n– Even number courts (2, 4 & 6) rotate every hour on the hour
\n– A member wishing to use a particular court can hang a racquet on the appropriate hook on the
\nboard by the courts
\n– When the rotation time comes, the member whose racket is hanging on the hook is entitled to use
\nthe court for which the racquet is hanging, regardless of the amount of time the occupants of the
\ncourt have been playing or whether or not another court with the same or other rotation time is
\navailable
\n– Of course, we encourage all members to be courteous and civil about the process. For example, if
\na court with the same rotation time as the one you want is available, why not let the members who
\nhave the court you want keep it? You\u2019ll still be able to play. Likewise, if a court with a different
\nrotation time is available when the rotation time for the court you want comes up, please be polite
\nwith the members occupying it when you ask them to give-up the court they have.
\n\/2
\nB) Schedule of Play
\nPlease refer to the Schedule of Playing Times posted in the clubhouse.
\nC) Clubhouse, Courts & Lights
\nPlayers are requested to restrict the use of the overhead lights to that essential to illuminate the
\narea on which they are playing. The last player off the court, at night, will turn off the overhead
\nlights by means of the switches (one per court) located on the box outside of the electrical tool
\nshed. The court lights must be turned off no later than 10:30 p.m. unless authorised by the
\nPresident. It is requested that the last person(s) to leave the club after 9:00 p.m. perform a “safety
\ncheck” of the interior of the clubhouse and ensure all doors are locked.
\nD) Guest Fees
\nMembers must accompany guests and ensure the visitor’s name is signed into the guest book
\nlocated in the clubhouse prior to play. The fee is $10.00\/day. The guest is permitted to play a
\nmaximum of three (3) times in a calendar month and a maximum of five (5) times during the
\nseason. Playing Members may introduce houseguests, subject to the approval of the Executive,
\nfor a period of not more than one month in any season. Such guests are permitted the full use of
\nthe club’s facilities. The current rate per guest, set by the Executive, is $25.00\/week.
\nE) Junior Members
\nA child aged under 7 years old present on Club property who is not registered in any Club\u2019s
\nprograms or lessons must be under an adult\u2019s supervision.
\nJunior Members over the age of 7, have the same playing privileges as senior or intermediate
\nmembers, except Mondays to Fridays between the hours of 9:00-12:00 during which time, Senior
\nMembers and Intermediate Members shall have priority as to the use of the Har-Tru Courts,
\nexcept during scheduled competitions or tournaments.
\nF) Dogs
\nDogs are not permitted on the tennis club property.<\/p>\n","protected":false},"excerpt":{"rendered":"

BY-LAW NO. 1 \u2013 GENERAL BY-LAWS AS RESTATED AND AMENDED The present By-Law no. 1 is a restatement and amendment to previous By-Laws adopted by the Members from time to time. The present By-Laws replaces and supersedes any prior general ByLaw of the Royal Oak Tennis Club without affecting the validity of any acts taken […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":48,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-2434","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/pages\/2434","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/comments?post=2434"}],"version-history":[{"count":2,"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/pages\/2434\/revisions"}],"predecessor-version":[{"id":2439,"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/pages\/2434\/revisions\/2439"}],"up":[{"embeddable":true,"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/pages\/48"}],"wp:attachment":[{"href":"https:\/\/royaloaktennisclub.com\/english\/wp-json\/wp\/v2\/media?parent=2434"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}